Logging into Time and Attendance and Staffing and Scheduling (2024)

Depending on how your organization has set up the authorization process, you will log in to Time and Attendance and Staffing and Scheduling in one of two ways: single sign-on (SSO) or software authorization.

Single sign-on (SSO)

With SSO, you log in to your hospital's network and other software with one username and password. You do not need separate credentials for each. If your organization has enabled SSO for Time and Attendance and Staffing and Scheduling, you can use your existing credentials.

Depending on how your SSO is configured, one of two things happen when you start Time and Attendance and Staffing and Scheduling.

  • Your access is granted immediately and you are taken to the Home page.

  • Your SSO login screen appears. You will enter your SSO credentials before being taken to the Home page.

Software authorization

With software authorization, you use a separate username and password that is specific to the software. If your organization uses this type of authorization, you will use a unique username and password to access Time and Attendance and Staffing and Scheduling.

When you log in for the first time, you enter a default user name and password that your supervisor provides. When you successfully log in with these default values, the system will prompt you to change your password.

If enabled, you may also see a Quick Badge option that you can select.

To set up the Quick Badge feature

If your organization has a Quick Badge subsystem running, an administrator needs to follow these steps for the Quick Badge option to appear on the login screen.

  1. Navigate to Configuration > System > Application.

  2. Enter TA in the Code field and click Search.

  3. Open the TA Time and Attendance Solution folder.

  4. Click the Indicators tab and open the System card.

  5. Change the indicator System Standard 1 "Determines whether or not quick badge functionality is allowed from the login screen" to Y.

  6. Click Save.

    Note

    The TA Employee (Quick Badge) role must also be applied to any employees or organization units that use Quick Badge.

To use the Quick Badge feature

  1. Enter your User Name and Password.

  2. Select the Quick Badge option.

  3. Click Sign In.

You must log on successfully for the Quick Badge record to be created. If the warning message "The user does not exist in the system or the password is invalid" appears, repeat these steps.

Even if your authentication is successful, your Quick Badge request may still be denied, such as for incorrect role or expired license requirements. A message will appear explaining the reason for the Quick Badge denial.

Tip

When your log on is successful, your Quick Badge request uses default values. If you need to enter values, such as special codes or organization unit changes, log on without selecting the Quick Badge option and enter your request from the Quick Badge screen.

To change your password

When you successfully log on for the first time, the system will prompt you to change your password. A message on the Change Password screen provides information about the password format to follow.

Note

You can change your password at any time from Actions > Employee > Change Password.

The following fields are available when logging into the system:

User Name

The User Name is the identification code for a specific user to access the system. The roles assigned to the user determine the screens and processes the user is able to access.

  • If user names are automatically created by the system, the format of the user name is determined by indicator settings in Configuration > System > Authentication.

  • If user names are manually set up, the Login Name can be viewed on the Login tab in Employee > General.

Password

The security password required for the user to successfully log into the application.

  • If user names are automatically created by the system, the format of the user name is determined by indicator settings in Configuration > System > Authentication.

  • If user names are manually set up, the password is entered (and re-entered) on the Login tab in Employee > General.

Domain

This field option is only displayed when Directory Service has been set up, which allows users to log on to the system using their network user name and password.

When Directory Service is enabled, users are able to access Time and Attendance and Staffing and Scheduling based on their network login account. Passwords are set up on the network and not within Time and Attendance and Staffing and Scheduling. When logging into the system, the User Name and Password are authenticated with the Directory Service.

Note

For more information on Directory Service, see Configuration > System > Directory Service.

Logging into Time and Attendance and Staffing and Scheduling (2024)

FAQs

How to manage time and attendance of an employee? ›

How to Track Employee Attendance
  1. Manual timesheets.
  2. Biometric Time Clocks.
  3. Time & Attendance Software.
  4. Set clear expectations with your employees.
  5. Identify the reasons for absenteeism in the workplace and address them.
  6. Encorporate flexible scheduling in the workplace.
  7. Create a Positive Work Environment.

What is an example of attendance and time keeping? ›

The tracking of employee hours can be done in many ways. For example through punching timecards, timesheets, employee scheduling, or by using a time and attendance software. Time and attendance management is at the heart of workforce management.

What is the process of time and attendance? ›

Time and attendance, in the HR world, is the process of tracking employee work hours. Time and attendance includes the following components: Designing a time and attendance policy. Creating and publishing employee schedules.

How to keep track of employee schedules? ›

Here are the five key ways to track employee hours:
  1. Manual Time Tracking. The easiest way to start if you're not doing any sort of time tracking is to start manually. ...
  2. Manual Timesheets. Manual timesheets are just a notch above manual time tracking. ...
  3. Time Tracking Software. ...
  4. Time Clocks. ...
  5. GPS Clock-In.
May 28, 2024

How do I track my employees time and attendance? ›

Time and attendance systems are a method for employers to track and monitor their employees' work hours. Manual or paper-based time tracking methods commonly include time cards, while automated time-collection options include tracking via badge, biometrics (iris, fingerscan), mobile, or web entry.

How does your attendance describe your best answer? ›

Example: "I feel that I'm very dependable. This is mostly because I realize that for any workplace to function as it should, all employees have to show up to work on time and complete their projects by the due date.

What is good timekeeping and attendance? ›

Being 'on time' or 'punctual' means being able to arrive, complete tasks and meet obligations at or by a designated time. For example, meeting a friend at an agreed time or completing work to an agreed deadline are both examples of good timekeeping and punctuality. It is very important to be punctual.

How can I improve my attendance and punctuality at work? ›

Tips for increasing your punctuality and attendance
  1. Understand absence policies. To correct attendance issues at work, start by reviewing the absence policies at your workplace. ...
  2. Find reliable transportation. ...
  3. Account for traffic on your commute. ...
  4. Confirm all appointments.
  5. Keep a work calendar.
  6. Set automatic reminders.
Sep 29, 2023

What are the duties of time and attendance? ›

Keep track of leave time, such as vacation, personal, and sick leave, for employees. Verify attendance, hours worked, and pay adjustments, and post information onto designated records. Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.

Why do we use time and attendance? ›

Effective time and attendance management is a crucial aspect of running a successful organisation. It not only ensures that employees are present and punctual but also plays a significant role in productivity, payroll accuracy, compliance, and overall workforce management.

How do I manage my work schedule? ›

10 tips for mastering time management at work
  1. Figure out how you're currently spending your time. ...
  2. Create a daily schedule—and stick with it. ...
  3. Prioritize wisely. ...
  4. Group similar tasks together. ...
  5. Avoid the urge to multitask. ...
  6. Assign time limits to tasks. ...
  7. Build in buffers. ...
  8. Learn to say no.

How to manage hourly employees' time? ›

Time tracking trouble?
  1. Educate employees about time tracking. ...
  2. Automate your time tracking system. ...
  3. Make time tracking easy for your managers. ...
  4. Collect enough detail about employee work hours. ...
  5. Leverage time tracking software features. ...
  6. Combine payroll, workers' comp and time tracking solutions. ...
  7. Put your time tracking data to use.

How do you handle employee attendance? ›

Common approaches to absence management include:
  1. Taking disciplinary action for excessive absenteeism.
  2. Verifying illness after a specified period of time.
  3. Using PTO banks to help reduce unscheduled leave.
  4. Focusing on personal recognition for employees with positive attendance records and behaviors.

How do you discipline an employee for attendance? ›

However, if the absences are excessive, without sufficient reason and constitute a flagrant disregard of workplace policies, then you are justified to initiate your company's progressive disciplinary process. This can start with a verbal warning and advance to written warnings and termination.

How do you hold employees accountable for attendance? ›

But instead of watching the costs of unexpected absences add up, try this six-step process to reduce employee absenteeism in the workplace:
  1. Create an employee attendance policy. ...
  2. Enforce your attendance policy consistently. ...
  3. Keep track of employee absences. ...
  4. Address unscheduled absences and no-shows immediately.
Jan 4, 2024

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